Jobs

Operations Administrative Assistant

Wheelhouse Design, a small interior design studio in south Austin, is hiring a part-time administrative assistant (~15 hours per week). Our new team member must be adaptable and reliable as our team continues to grow. The admin assistant will be responsible for providing administrative support to the design team and must be organized, detail-oriented, and self-motivated with the ability to problem solve and manage multiple projects at once. Applicants must have an affinity for interior design. However, this position is operations focused and will not involve design work.

Key Qualities:

  • Positive attitude
  • Adaptable
  • Creative problem solver
  • Excellent communication and organizational skills
  • Attention to detail
  • Ability to prioritize tasks
  • Work independently and anticipate needs
  • Ability to learn new computer programs

Responsibilities:

  • Onboard new projects and clients
  • Record client payments and project expenses
  • Prepare and send purchase orders to vendors and track procurement
  • Manage daily calendar and set up meetings with clients demonstrating flexibility and problem-solving to adjust schedules (due to last minute changes)
  • Register design studio for networking events
  • Research and maintain networking calendar
  • Prepare projects for awards contention
  • Schedule project photography
  • Maintain and update vendor contacts
  • Manage and update software licenses
  • Coordinate with accountant and insurance broker
  • Prepare bank deposits
  • Organize, purchase, and deliver client gifts
  • Monitor supplies and restock as needed
  • Maintain cleanliness of studio
  • Make all deliveries and returns
  • Prepare studio for meetings and presentations
  • Streamline administrative processes

Qualifications

  • Bachelor’s Degree preferred
  • 2+ years experience as an administrative assistant
  • Experience with Microsoft Office Suite
  • Flexible schedule
  • Strong computer skills are required (as Wheelhouse is a mostly digital company)
  • Previous experience with Ivy and Quickbooks preferred

Hourly compensation is competitive and commensurate with experience level. Please contact jobs@wheelhouseaustin.com with resumé, referrals and qualifications. Thank you!